Gray 1C3 (1349)

* Group conditions (from 10 reservations): 

Deposit required is corresponding to the total room nights reserved  
If your payment is not received within the given schedule, your option will be automatically cancelled.

Administrative fees corresponding to 2% of the requested amount will be levied on any financial transaction. These fees are non-refundable.

1. General booking terms & conditions

- All cancellations can be made without charge until August 21rst 2026 included (less 2% administrative fees).

- From August 22nd till August 31rst 2026 included: 
The customer is granted a cancellation margin of 50% per hotel per night booked.
Excluding these 50%, any other cancellation will be charged up to 100% of the total amount cancelled.

- From September 1rst 2026 onwards, we regret that all cancellations (including shortened stay) made after this date will not be subject to refund or any transfer of deposit.

- Rooms that are left unoccupied 48 hours after the check-in date will be released back to the Hotel and no refund will apply.

- Name changes are without restrictions.

2. Event cancellation or postponement for Major Force* 

In case of postponement of the Event referred to in this contract for Major Force and for the same destination, the deposit paid will not be refunded but fully deferred to the credit of the new dates of the event.

In the event of a cancellation due to force majeure as provided for in the contract, any deposits paid will be refunded according to a schedule to be agreed upon between bnetwork and the hotels, based on the cancellation date specified below.

- Up to and including August 28th 2026: Cancellation free of charge. 
However, the  deposit amount paid will not be refunded but will be carried over to the next event
less administrative costs (2%).

- Between August 29th and september 13th 2026 inclusive: 
penalty fees up to 20% of the deposit paid and report of the additional 80% on TFWA 2027.

- From September 14th 2026: penalty fees up to 40% of the deposit paid and report of the additional 60% on TFWA 2027.

*Major Force is understood as any event at local, national or international level, beyond the control of the parties, not reasonably foreseeable at the time of the conclusion of the contract and which makes it impossible to fulfill the obligations of the parties, or entails risks of disturbances likely to seriously affect the organization and smooth running of the event and / or the safety of property and persons, such as a fire, a cyclone, a storm, an earthquake, a nuclear incident, an epidemic, a pandemic, a political, economic or social event, attacks (non-exhaustive list) as well as the cancellation or postponement of the Event for one of the causes set out in this article.

In such cases, bnetwork shall not be held liable for any damages, losses, costs, claims, or expenses of any kind. 

Bnetwork invites the participants to take out a cancellation insurance policy to cover any costs incurred in the event of cancellation, postponement or transfer of the Congress into a virtual event.